PA | Defined Terms Indexer

New in version 3:

Index capitalized words and phrases

Find all capitalized words and phrases in your document – you can select which ones you want to index.

Index definitions or all occurrences

Create a definitions index showing just the pages where a defined term is defined (first used in double quotes) or showing all instances throughout your document.

Treat full caps as upper/ lower

If your document contains headings, sentences or paragraphs where your defined terms might be typed in full caps, you can index them as if they were in regular case: your defined terms will be found and marked even if you are doing a case sensitive search.

Ignore words with numbers

Optionally ignore words with numbers, such as currencies, when you’re indexing capitalized words and phrases.

Defined Terms Indexer automatically finds, highlights and indexes any number of words and phrases in any Word document, whenever you want. You can quickly and easily track any or all of your terms to make sure they’re used and capitalized correctly with a few clicks of a mouse. Defined Terms Indexer accelerates proofreading complex word processing documents, allowing you to concentrate on content.

Features at a glance:

Automatically finds all defined terms
Indexes user-supplied lists of words and phrases instead of or in addition to any defined terms
Save and load re-usable lists of terms for indexing
Select one, more or all terms for indexing
Case-sensitive or case-insensitive searches
Optional highlighting of found terms to flag indexed terms on screen and in print
Searches document main body, footnotes and endnotes
Indexes terms found, lists terms defined but not used (used only once) and terms used but not defined
Index-deletion feature removes all defined terms index markers and indexes to leave a clean copy (only defined terms indexing is removed, other indexes are ignored)
Supports English, French and German quotation punctuation
Compatible with Word 2000, 2002/XP and 2003

Works with any open document

Defined Terms Indexer is a Word add-in so every user can create his or her own indexes from within Word itself. It comes with its own menu and can also be integrated with existing menus and button bars.

Defined Terms Indexer menu

While a document is open, you just point and click to create a new defined terms index or update an old one.

Easy to use

The clear, easy to understand interface makes it simple for anyone to create their own defined terms indexes: no special word processing expertise needed.

The index can be updated anytime. Defined terms indexing can easily be removed with the click of a button.

An essential tool for accurate documentation

Defined Terms Indexer accelerates drafting and proofreading because it flags key words and phrases for you.

Making sure defined terms are used correctly is a painstaking task. You have to read your text carefully, word for word, over and over, verifying that terms and phrases are used and capitalized as they should be depending on the context. Long documents, multiple drafts, late hours, looming deadlines – all make it more difficult than it needs to be to catch and correct mistakes.

You can manually go through your documents, searching and highlighting terms one by one. But the more terms you search for, the more time consuming the process, and it’s even more difficult to create an index because you have to insert the right codes. If you’ve got scores of defined terms to check, the manual process can become unmanageable.

Defined Terms Indexer slashes the drudgery of proofreading, allowing you to move on more quickly to more productive work.

Extendible, customizable

Consulting services are available to assist with customisation, integration with third party applications, and adding new features.

Pricing

Per-desktop pricing makes Defined Terms Indexer affordable for any organization as well as individuals. Volume discounts are available for more than 50 desktops.